Best Practices for Permitting

Looking to permit a little more efficiently?

Permitting takes time and careful planning. So, before you draw any plans, dig any holes, or build any structures, think about how you can work with the permitting system. By doing this - and planning ahead - you'll make getting the permits you need a whole lot easier. We developed these best practices to help you avoid costly, time-consuming delays get it right the first time.

Select the appropriate site.

For example, choose sites that are:

  • Zoned correctly for the project.

  • Located more than 200 feet from water bodies.

  • Vested with enough water rights to provide for full build out.

  • Supported by utilities, transportation infrastructure, and emergency services.

Start planning early.

Some permits can take up to a year to receive!

  • Complete the Online Permitting Assistance System Questionnaire as soon as you begin to think about a project. It can help identify what permits, approvals, and licenses you may need.

  • Learn about permit processing times. This will help you better plan for when you can realistically start construction.

  • Consult with the permit agencies early in the planning stage to avoid costly, time-consuming mistakes.

Know your site.

Sites that are culturally, historically, or archeologically important, or have sensitive habitat areas, often have legal protections.

  • Hiring an environmental consultant can help you understand your site and any special protections that may apply.

Learn local planning priorities.

Identify local land use priorities such as trails, public access, or green space. Incorporating some of these elements into your design will help local planning goals and increase community support for your project.

Avoid impacts to sensitive areas.

Today's laws require compensation for negative impacts to the environment through a process called mitigation.

  • By avoiding or minimizing impacts you may reduce the number of permits required.

  • If your project must impact a sensitive area, plan ahead for mitigation. An environmental consultant can help you determine what areas require mitigation and how much is needed.

Schedule a pre-application meeting.

Once you have a plan, request a pre-application meeting with the local planning department or state permitting agency. Pre-application meetings give you the opportunity to:

  • Explain your project and hear feedback from permitting staff before you submit your application.

  • Understand permitting requirements and avoid mistakes.

Tribal engagement and consultation.

Plan to engage early and often with Tribes. This can be very beneficial to ongoing coordination and communication. A qualified professional with tribal expertise can help with engagement and consultation.

Be proactive and flexible.

Ask for courtesy reviews of draft products and early notice of issues of concern. Stay on top of the rules and periodically check the status of your application.

  • Promptly respond to agency information requests to keep the process moving.

  • If agencies ask you to consider making changes to the project to reduce environmental impacts, be open-minded about them. They may reduce the need for complicated mitigation.

File complete applications.

Before submittal, check to be sure your application has all the required documents. Most agencies can't begin review until an application is complete.

  • Provide comprehensive project descriptions that include pre-construction, construction, and operation stages.

  • Provide complete contact information such as authorized agent, project site contact, and any property owners involved in the project.

  • Include photos of the project site to help permit reviewers understand your site plans.

  • Be sure that documents agree with each other in their project descriptions. For example, list the same project size and the same location of project elements on each document.

  • Consider hiring an environmental consultant to help you. The cost of having a good consultant prepare reports and permit applications can save you time and money in the long run.

  • Last but not least, sign your application! Unsigned applications are returned.